DCAA – Is Your Company Ready?

Most likely your answer to this question is “I don’t know”. It is often the case that a company thinks maybe they could be ready for a DCAA audit, but has little confidence that they would pass. On the other end of the spectrum, are you a company who thinks you are definitely ready for DCAA because you have an expensive or robust accounting and/or timekeeping system? Unfortunately, if you never had DCAA in your office before, then you probably are not ready, regardless of your systems.Image

Contrary to what you have heard, you cannot “buy” a DCAA-approved accounting system. No accounting or timekeeping system has ever, or will ever, receive DCAA’s stamp of approval. As a government agency, they will not endorse a product in that manner. In addition, DCAA never “approves” your systems anyway. Instead, they test your end to end system, policies and procedures and determine if it is “adequate”. In a nutshell, they want to make sure that you walk the talk and you do it according to regulation.

So, how can you be prepared for any of the DCAA audits you may encounter as a government contractor? Test yourself. Internal audits (or as we call them “mock audits”) are an ideal way for you to determine where your gaps are and correct those gaps. They are also great to get you ready for an audit as a sort of practice. Having an outside party review your accounting system, timekeeping system, chart of accounts, policies and procedures, then test your on those, is the only way to ensure you are ready. Without such a test, you are walking into the battlefield blind. 

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About Stephanie Amend

Stephanie is the Principal and CEO of Arrowhead Solutions, LLC, a solutions firm specializing in assisting established small businesses be successful government contractors.

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